1. Application and Conclusion of Contract
Applications to exhibit at this exhibition must be made on the official printed Application Form, which must be accurately completed and signed in a legally effective manner. Such an application constitutes a contractual offer to the organiser. By signing this form, the General Conditions for Participation in the Exhibition are recognised as binding by the applicant, who is also responsible and liable for adherence to the said conditions.
The organiser reserves the right to cancel, postpone or relocate the exhibition, to shorten or lengthen the exhibition. A withdrawal from the contract resulting from these actions will not be accepted.
3. Admission and Stand Space Confirmation
Admission of exhibitors and listed exhibits is a matter for the sole discretion of the organiser, who will confirm same in a written stand space confirmation. The contract comes into force by admission. Reservations or conditions stipulated in the application are invalid without the written confirmation by the organiser. For materially justifiable reasons, especially should the available space be inadequate, the organizer may exclude individuals or suppliers from participation and/or restrict the event to specific groups of exhibitors or suppliers if deemed necessary for attaining the aim and purpose of the event The organiser is also entitled to restrict the listed exhibits and to effect alterations to the exhibition space for which application has been made. Admission applies only to the listed exhibits, which the exhibitors has specified in the application and the space stated therein. Other items than those listed and admitted cannot be exhibited.
4. Allocation of Space
Allocation of space will be made in accordance with the theme and arrangement of the fair of exhibition concerned and subject to the space available. Location requests made in the application form will be considered as far as possible. Order of receipt of applications will not be the sole deciding factor for the allocation of space. The organiser is entitled, if necessary, to alter the size, shape and position of the allocated space. He will notify exhibitors of the necessity for such alteration immediately and, if possible, offer a comparable space elsewhere in the exhibition. If this entails an alteration in the stand rental, reimbursement or additional payment shall result, Exhibitors are entitled to withdraw their application within one week of receipt of such notification; neither party may claim compensation. Exhibitors must accept that the location of other stands at the beginning of the fair or exhibition may have altered since the time of admission; no claim may be made on account of such alterations. Exchange of the allocated space with that of another exhibitor or transfer to a third party, even only in part, is not allowed without the permission of the organiser.
Responsibility for ensuring that co-exhibitors fulfill all their commitments shall rest with the principal exhibitor.
6. Stand Rental Fee, Terms of Payment, Lien
Stand rental fees are shown on this application form. Payments must be made in accordance with the terms of payment and dates as mentioned on the Invoice for the allocated space. The allocated space can only be occupied after full payment. Complaints about the invoice will only be considered if they are submitted within 14 days of invoicing. The organizer is entitled to exercise their right of lien and sell any retained property on the open market after written notice of intention. No liability will be accepted for damage to seized items unless deliberate or caused by gross negligence
Advertising of all kinds is allowed only within the area rented by the exhibitor for the exhibitor’s own firm and only for items produced or distributed by him, insofar as these have been listed in the application form and admitted. The use of apparatus and equipment to increase the advertising effect by optical or acoustical means requires the written consent of the organiser. Advertising of a political nature is forbidden.
The organizer is entitled to have photographs, drawings and films made of the exhibition, exhibits and exhibition constructions and stands and to use these for publicity or press purposes without exhibitors being able to object for any reason. This also applies to photographs produced directly by the press or television with the consent of the organiser. For photographs of exhibition stands against payment, exhibitors shall only use photographers authorized by the organiser and in possession of a relevant permit. Only these exhibition photographers may be commissioned to take photographs before or after the official daily opening hours. Other photographers are not admitted during these hours.
9. Cancellation of Admission or Stand Space Confirmation
The organiser Is entitled to revoke confirmation of admission and re-let the space elsewhere as follows: • The stand has not been occupied in good time, i.e at least in the evening of the day before the official opening of the event. • In case of failure to pay the stand rental at the agreed time, the exhibitor is allowed a period of grace granted by the organizer. • The conditions for the space confirmation are not any longer fulfilled by the registered exhibitor or if the organiser receives knowledge of reasons could have justified exclusion if they had been disclosed earlier. • The exhibitor violates the site regulations. The organiser reserves in such cases the right to claim for damage.